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14.      Virtual Learning Environment Policy

Virtual Learning Environment (VLE) supports the development of technology-enhanced learning across online and face-to-face teaching environments. VLE assists in enhancing the students’ experience, supporting innovative teaching strategies, and building a digital capacity.

Purpose

The VLE policy is designed to ensure that every registered student has online access to a standardized Open Learning Management System, online teaching tools, and learning resources.

Scope

This policy applies to all University staffs, students, and permitted guests who are using the University’s VLE for teaching-learning and research purposes.

Policy Statements 

  • A standardized Open Learning Management System that embodies Learning Management System and online teaching tools shall be used across the University;  
  • All users of the institutional VLE shall comply with the Higher Education Intellectual Property Policy and the National Copyright Legislation;
  • Any content provided in an electronic format shall be uploaded into the VLE module in compliance with the University of Gondar’s Intellectual Property Policy;
  • As per the higher education responsibilities stipulated under the Data Protection Policy, student personal data shall not be stored in third-party hosted services unless approved by the concerned body of the University;
  • The Directorate of ICT shall be responsible to periodically maintaining the VLE. 

Departments shall:

  • Ensure standard course materials are prepared and uploaded to the VLE,
  • Assure the staffs and students are using the VLE, and
  • Ensure the learning content is uploaded to the the University’s  VLE.

Academic staffs shall: 

  • Teach using the University’s approved learning-management systems, and
  • Keep the approved learning-management account and email account information secure, and follow all the University’s privacy and confidentiality policies.

Students:

Students pursuing an online learning environment either within a campus or by distance learning will be required to consider the following:

  • Read the course syllabi thoroughly and understand course expectations,
  • Set a realistic schedule and ensure regular study time,
  • Set goals and deadlines to meet assignment due dates,
  • Organize study schedules, create an electronic or weekly calendar and set reminders,
  • Stay in touch with the faculty and understand their preferences on how and when they prefer to be contacted via phone, text, email, online office hours, messenger, or skype,
  • Plan and manage their time wisely to study for test/quizzes,
  • Connect with classmates to create an engaging productive environment,
  • Discuss their progress with faculty and keep track of deadlines and submissions.